You work hard for your business–you deserve every benefit you can get.

One of the most significant hidden costs for a paper-intensive business is the time it takes to work with paper files. Let’s say your company averages 10 retrievals a day for paper files from your file room. Assuming an average employee is paid $15.00 per hour, including benefits and takes five minutes to retrieve and return each file, you would be paying $3,150 per year in filing costs. A system that allows you to retrieve your documents instantly from your desktop would eliminate this expense.

Never Recreate Another Document!

A document management system also eliminates the cost of lost documents, or the time it takes to recreate a document that has been misfiled or destroyed. The industry average estimated cost for each recreated document is $250.00. Another significant cost savings comes from the conversion of office space from housing paper files to a roomful of productive employees. With real estate costs per square foot between $15.00 and $35.00, significant savings can be realized by eliminating these costs. Additional savings can come from eliminating the expense of files being warehoused at an office storage facility.

No Fear, Your Documents Are Here!

Disaster Recovery Living in Florida where hurricanes, tropical storms, tornadoes and fires are not unusual, companies that store their files in hardcopy form are putting themselves at significant risk. Electronic document management systems protect your data by storing electronic records that can be backed up in a number of ways. Copies can be stored safely offsite and can be retrieved if the original records are destroyed in a disaster.

Access A traditional filing system only allows one employee at a time to work with a file, unless they incur the additional expense of making photocopies. An electronic filing system can allow multiple employees to view and work with the same file concurrently, making the system much more efficient and cost- effective.